Keswick Convention Crosthwaite Campsite : Terms and Conditions 2024
These Terms and Conditions are intended to ensure that all enjoy a happy and safe stay at the Crosthwaite Campsite. All campers are asked to assent to them as a condition of staying on the site.
Booking Issues
Purpose of camp: The camp is a temporary one set up solely to accommodate people attending the Keswick Convention.
Subletting: Subletting is not allowed. For any amendments, please contact bookings@crosthwaitecamp.org.uk
Security: Responsibility for personal safety and for theft and damage to your personal possessions cannot be accepted by Keswick Convention Project Ltd., including, but without limitation, your tent, caravan, car or motorhome.
Insurance : Your attendance at the Keswick Convention Crosthwaite Campsite is at your own risk. You and your party are recommended to have adequate insurance to cover personal injury, property and cancellation of the event due to unforeseen circumstances.
Refunds : Refunds are applicable on the following basis:
- Cancellations made 8 weeks or more prior to planned arrival date – 90% refund. 10% of the total cost will be retained to cover costs.
- Cancellations made between 8 – 4 weeks prior to arrival – 50% refund
- Cancellations made less than 4 weeks prior to arrival – no refund
- Cancellations made as a result of exceptional circumstances are considered on a case by case basis.
All cancellations to be advised to bookings@crosthwaitecamp.org.uk, at the earliest practical opportunity
In the event of the cancellation of the camp due to unforeseen circumstances, such as heavy flooding or other Acts of God, it is not possible to offer refunds on any fees paid. It is recommended that campers take out their own insurance against such unlikely events.
The campsite is run by volunteers on a non-profit making basis, any surplus being given to the on-going work of the Keswick Convention.
People
Wristbands: All campers and their dogs must wear a colour coded wristband. In addition, children and dogs’ wristbands should be marked with their pitch number.
Children and vulnerable adults: Parents and carers are solely responsible for the well-being on site of children and others in their care.
Youth groups : Youth groups need to be supervised in accordance with church and government safeguarding policies. A church reference must be provided.
Illness: Any serious illness should be notified to the Site Manager. You may be asked to leave the site if it is considered that the illness is a hazard/danger to other campers.
First aid: There are only basic first aid supplies on site.
Site Details
The nature of the site: The site is agricultural land which is uneven in places with rabbit holes, and is used for sheep grazing when the camp is not in operation. Animal droppings may be found on the ground. Care should be taken when walking over the site, playing games and cycling. Since the site is not well lit, you are strongly advised to bring torches and lamps for your family or group to use at night. There is no electrical hook up.
The risk of encountering ticks is deemed to be no greater than elsewhere in the locality. Advice on recognising ticks and how to remove them is posted on the site noticeboard and in the toilets.
There are barbed wire fences. Do not attempt to climb over these and do not damage the fence. Use only designated access points to the site.
There are water troughs on the field. These will be covered before the start of the camp and will remain so for the duration. Do not approach or interfere in any way with these water troughs and please notify a committee member or Site Manager if they should become uncovered.
Thistles, nettles and other plants capable of causing injury may be encountered on site.
Some areas on site (such as farm buildings, areas containing agricultural implements, areas under trees, and private allotments) are strictly out of bounds and will be taped off using safety tape. Entering these areas is expressly forbidden.
Flooding: Since the fields lie on a flood plain, the campsite operates a flood evacuation policy. Details of procedures to adopt in the event of flooding are posted at the entrance gates to the fields and must be adhered to in the unlikely event that flooding occurs.
Site Facilities
The camp site and its facilities, together with the school facilities, must be preserved in good condition. Please ensure that good care is taken of the fields, together with all equipment and facilities provided for camp use, and that all rubbish is cleared and disposed of appropriately before you leave.
Use of your pitch: Your camp, including any vehicles, must be within the boundaries of your pitch. Depending on weather conditions, tents, awnings and ground sheets may need to be moved, if staying for longer than one week, at the end of each week.
Disabled facilities : As this is a temporary campsite on farm fields, there are limited facilities for people with disabilities. Please discuss individual cases with the Booking Secretary.
Drinking water: There are water standpipes distributed across the camp. Campers will need to bring their own water carrying receptacle.
Toilets: Toilets are designated male, female and unisex. They are sited on the adjacent car park, with wash basins supplied with hot and cold water for personal washing only. Children under 5 yrs old must be accompanied to the toilets by a responsible older person. Toilet tents may be erected on pitches. Chemical Toilets must be emptied at the designated disposal point, which is out of bounds to children.
Showers: Limited portable shower facilities are provided. Keep water usage to a minimum.
Washing up: Hot water and grey water disposal will be available. Do not pour waste water on the campground or in the mains drains.
Freezer packs: Freezer packs may dropped for refreezing and collected twice daily. Freezer packs need to be marked with camper’s name and pitch number and are limited to two ice packs in the freezer at any one time.
Phones: Mobile phone charging is provided in a trailer between 9am and 9pm. Phones are left unattended at owner’s own risk.
Wifi: There is limited Wifi available on site.
Marquee: A marquee is provided for prayer and fellowship meetings plus livestreaming of Convention sessions. It also houses camp administration and an information board. It may be used by individual groups by request to the Site Manager, and for wet weather play provided children are supervised by responsible adults.
Within the marquee, the screened-off storage area is strictly out of bounds to all campers other than camp site team members.
Play areas: There is a place for children to play in the central area of the field provided they are supervised by a responsible adult. Children must not be allowed to play in or near the toilet facilities, the car park, any area of potential danger, or near the property of others which could be damaged.
Rubbish: Recyclable and non-recyclable waste should be separated and placed in the appropriate bins provided near the site entrance. Non-recyclable waste should be bagged in plastic or other non-spill bags before placing in the bins.
Dogs
Dogs are allowed on site if they are under strict control at all times, either on a leash, penned, or tethered. The maximum length of a dog’s tether or leash should not exceed two metres and must be fixed securely so that the animal cannot break free. Dogs should not be left unattended on site. They should be exercised well away from the camping areas. Dog owners must remove any droppings and dispose of them safely. Those responsible for dogs are accountable for their behaviour at all times and for their humane welfare. Crosthwaite campsite accepts no liability for any injury or loss caused by dogs resident on the site.
Vehicles
Cycling is permitted on site, but care should be taken at all times and the 5mph speed limit observed. All cyclists are strongly advised to wear protective headgear in view of the uneven nature of the site.
MOTOR HOMES, campers vans and converted sleeping accomodation in a vehicle: such vehicles, when once pitched on the site will not be allowed ON AND OFF the site. The only EXIT will be at the end of the week when leaving the campsite. Once left, there is no permitted re-entry.
Motor Vehicles: Vehicles may only be driven on site by persons who are licensed to drive on the public highway. At no time should vehicles be parked so as to obstruct any of the access routes. A car park adjacent to the site is hired for the sole use of campers, and car parking permits will be issued. These should be displayed at all times, and returned on departure.
Parking directly in front of Crosthwaite Church is for church visitors only.
Cars may be parked on the fields at the discretion of the Site Manager, who will apply a “once off, stay off” rule during wet weather. Movement of vehicles on and off the fields must be kept to a minimum to avoid damage to the field’s surface, and for safety reasons.
The speed limit on the site and adjacent lanes is 5 miles per hour and will be strictly enforced. Onsite repairs of vehicles should not be undertaken (other than immediate emergency repairs) without the consent of the Site Manager.
Fire procedure
In the event of a fire, however small, shout “Fire!”. Evacuate the accommodation immediately, and if the fire is not suppressed quickly, and/or if there is a danger to personal health and injury, the fire brigade should be called (999). Fire buckets, supplied by the campsite, must be kept filled, and remain adjacent to each unit. You are strongly recommended to bring with you a small dry powder fire extinguisher.
Camp etiquette
Fires and barbecues: All types of open and closed fire, including Chinese lanterns and disposable BBQs, are NOT permitted on site, nor is the gathering of firewood or other combustible materials. Barbeques (gas or charcoal) must be at least 30cms off the ground, and must at all times be supervised by a responsible adult and must be fully extinguished before being left unattended. All hot utensils and dishes must be well clear of the grass to prevent damage.
Hours of quiet: Quietness must be maintained between 11pm and 7am on the site and surrounding areas.
Smoking: Smoking, vaping and the use of recreational drugs is not permitted anywhere on the campsite.
Site Manager and Campsite Team: Please get acquainted with the Site Manager and Campsite Team, who will be pleased to assist you if there are any problems. They will have blue lanyards to help you identify them.
Keswick Convention Project Limited is committed to ensuring that all campers have a safe, healthy and happy time on the campsite, and conducts routine health & safety monitoring to this end. However, neither Keswick Convention Project Ltd, its Directors, nor members of the Camp Management Committee can accept any liability for any claims, costs, actions or demands arising out of your use of the site.
Updated July 2024